Best Practices for the Fall Season

Written by Kris Baker on July 30, 2025. Posted in Best Practices, Blog.

Whether you’re managing one team or an entire league, fall season prep can get overwhelming fast. In our latest webinar, we shared key best practices and product updates to help your organization run more efficiently, from registration through rescheduling.

Here’s a recap of what you missed during our latest webinar and how to put these tools to work today in your youth sports organization.

1. Simplify Navigation with the New Unified Layout

What’s new:
Demosphere’s redesigned navigation is now streamlined across all products, making it easier to jump between views with fewer clicks.

✅ One-click access to all admin tools
✅ Consolidated dashboards with user-specific views
✅ New support center + in-app feature updates

Pro Tip: Use the my.demosphere.com hub to quickly toggle between teams, households, and orgs if you wear multiple hats.

2. Use Visual Charts to Spot Trends Fast

Ditch the spreadsheets. The new financial charts let you quickly view:

Participant counts by season
Total paid per program or accounting code
Scheduled installments and upcoming payments

With clear visuals and customizable filters, you can compare trends year-over-year and report insights to your board in seconds.

3. Automate Collection Efforts and Cut Chasing

Best practice: Turn off public cash/check payments and enable ACH for a friction-free (and low-cost) option.

New feature:
🔁 Set auto-reminders for past due payments
🚫 Auto-lock accounts after a grace period
📲 Parents get a pop-up in-app before accessing schedules or registering again

Say goodbye to manual follow-ups and missed dues.

4. Schedule Smarter and Keep Everyone in Sync

Scheduling, rescheduling, and sharing games just got faster:

Create full schedules in minutes
Assign permissions by role (referees, staff, parents)
Post live schedules and standings with public widgets
Auto-reschedule and notify teams when fields close

Coming soon: Drag-and-drop rescheduling from the calendar view!

5. Communicate Proactively, Especially Around Weather

Need to notify teams about a possible rain delay? Filter by date, team, location—or all three—and send real-time push alerts or emails directly from the platform.