Why You Need A Privacy Policy

Privacy Policy

As a youth sports organization, how do you use member data? Are your members aware of how their information is used?

To be safe and smart, your organization needs a Privacy Policy to explain exactly how data will be used.

What’s Included In A Privacy Policy

In general, the following items are included in a Privacy Policy:

  • Describe what information is collected.
  • How data is used … i.e. to analyze demographics.
  • How data is stored … i.e. securely online or in paper files.
  • Whether data is shared with any third parties. If so, what’s shared … and with who?
  • How to ask questions about the policy.

Make sure your organization has one! If not, a quick resource that can help develop one quickly and professionally is iubenda.

How About Your Provider(s)?

In addition to your own policy, there is also a policy that covers each provider you may use online. For example, if you use Demosphere’s RosterPro™ Registration System, our Privacy Policy (which essentially states that we do not sell or distribute member information) covers data stored there.

That said, not all providers are the same – some sell and/or distribute member information to third parties. Make sure you’re aware of how your data is used – and make sure your members are aware as well. This will reduce potential issues down the line should a situation come up that a member isn’t expecting.

Your Privacy Policy is only one component of an effective data management strategy. We recently discussed this topic in-depth during a recent Maximize Demosphere Webinar. Check it out!

Online Privacy, Privacy Policy


Kris Baker

Kris Baker is the President of Demosphere and has been serving the Youth Sports Community since 2006.