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sample team application

Top 3 Tips To Help Your Tournament Run Smoothly

sample team application
Sample team application

Tournament time can be hectic for directors as they frantically try to organize last minute details.

In an attempt to alleviate some pressure, Demosphere has compiled three easy ways to save you time both before and during the event.

There are three core components to every tournament: managing applications, setting schedules, and scorekeeping. Demosphere’s Tournament Management System is designed to make those three parts as efficient and manageable as possible.

1. Manage Applications Efficiently

One quick and easy way to save yourself time during the tournament check-in is to require rosters to be submitted in advance. Ask teams to submit preliminary rosters online when they send in their applications. Receiving the rosters in advance will allow administrators to make minor adjustments during check-in, rather than sorting through the information as it is presented for the first time.

Give teams access to log back into the system and make roster updates after the application process. Administrators can set a deadline for accepting rosters, separate from the initial application deadline. This step will guarantee that the roster reaching you at check-in is the most up-to-date version and will require the fewest tweaks.

2. Schedule Game Structures Before Your Event

Plan out your division structures far in advance. Set a desired number of teams in each division, and the appropriate matchup structure before opening the application process. This will allow you to have preliminary schedules ready to go once the exact number of teams is available.

By planning the schedules in advance, you’ll have a decent idea of the number of fields necessary for the upcoming tournament. If you’ve used our system before, you can review previous years, too – and even copy appropriate items to the current year.

3. Delegate Score Reporting Tasks

Determine who is responsible for reporting scores immediately on site and who is responsible for reporting scores online. You’ll want reporting to take place as quickly as possible. Minimize confusion by choosing a consistent role. Do not choose to receive scores from the referee on Field 1, but expect them from the winning team on Field 2. Sticking with one specific role will make you aware of who to contact if scores do not get reported in a timely manner.

At the end of each day, quickly confirm that all scores have been reported using the Blank Scores Report. Scores can be reported either online, through an 800 phone number, or the PhoneItIn mobile application.

While preparing for your next tournament take advantage of all of the features Demosphere’s Tournament Management System has to offer to make this year’s event an enjoyable experience for applicants and administrators. Continue your tradition and be more efficient than ever before!

Contact Demosphere’s Support Team with any questions about your next event!

Kris Baker

Kris Baker is the President of Demosphere and has been serving the Youth Sports Community since 2006.